School performances and assemblies are exciting opportunities for students, families, and the wider community to come together. However, to ensure a safe and successful event, it's critical that schools implement clear safety protocols for school performances and assemblies. Without proper planning, these gatherings can introduce risks that endanger both attendees and participants. Proactively establishing safety protocols for school performances and assemblies helps protect everyone and ensures a positive experience.

Here's a closer look at key areas to focus on:

Occupancy and Crowd Control

Managing occupancy is one of the most critical elements of event safety. Schools should know the maximum room capacity and strictly adhere to it. If the maximum occupancy isn't posted, the local fire marshal can assist in determining the safe limit. Aisles must be kept wide, clear, and well-marked to facilitate smooth movement throughout the venue. For evening performances, ensure that all pathways are properly illuminated to avoid accidents and maintain safe crowd flow.

Security Measures

Security plays a vital role in maintaining order during school events. Guidelines should be established to determine when security personnel are needed to assist with crowd control, prevent unauthorized access, and address any disruptive behavior. Exterior security is especially important for nighttime events, ensuring that parking lots and building perimeters are well-lit and monitored. Visitor check-in procedures should also be clearly defined, particularly if the event is open to the public.

Life Safety Essentials

Before any event, life safety systems must be carefully reviewed. All exit signs should be illuminated, aisles and exits should be unobstructed, and emergency lighting and fire extinguishers must be functional and recently inspected. Fire and smoke alarm systems should be tested to ensure they are working properly. In addition, make sure Automated External Defibrillators (AEDs) and first aid kits are readily available, and that designated staff members are trained in their use to respond quickly to any health emergencies.

Staff and Volunteer Briefings

Organizing briefings for staff and volunteers before a large event ensures everyone is aligned on responsibilities and procedures. Key topics to cover include emergency evacuation routes, points of contact, crowd management responsibilities, and specific assignments. Having a well-informed team improves response time and coordination during an event, especially in an emergency.

Communication Tools

Effective communication is essential during school performances and assemblies. Schools should test public address (PA) systems in advance to ensure all announcements are clear and audible. Staff should also have access to backup communication tools such as two-way radios or designated mobile phones. Emergency exit signage and shelter-in-place directions should be clearly posted throughout the event space to guide visitors in case of an emergency.

Health and Hygiene Protocols

Maintaining health and hygiene during school events helps minimize illness transmission, especially during flu seasons. Schools should ensure good indoor ventilation, offer hand sanitizing stations at entrances and common areas, and encourage anyone feeling unwell to stay home. These simple steps can protect both attendees and participants and help maintain a healthy school community.

Emergency Planning and Drills

Practicing emergency procedures in advance ensures staff can respond swiftly and effectively during an event. Staff should be trained and conduct regular drills for evacuations, severe weather sheltering, and lockdowns. Visitors, who are often unfamiliar with emergency protocols, will rely on staff for guidance, making drills and clear planning even more critical.

By focusing on comprehensive safety protocols for school performances and assemblies, schools can create safer, more enjoyable events for students, families, and the entire community. Taking proactive steps ensures that school performances and assemblies remain memorable — for all the right reasons.

For more school safety information, contact an INSURICA advisor today.