The holiday season is a time of celebration and togetherness for schools, bringing communities together for events that highlight student achievements, seasonal performances, and festivities. While school holiday events can be meaningful for students and staff alike, it’s essential to manage these gatherings to ensure the safety, inclusivity, and enjoyment of everyone involved. By planning ahead, schools can create safe, welcoming, and enjoyable holiday events for all.

Focus on Inclusivity

Ensuring inclusivity is foundational in school events. By planning activities that respect various cultures, beliefs, and traditions, schools can foster a supportive environment for all students, staff, parents, and community members. It’s essential to consider all cultural backgrounds when planning decorations, event themes, and activities to create a space that feels welcoming for everyone.

Visitor Management and Safety

Holiday events typically draw large crowds of family and community members. To manage this influx smoothly:

• Pre-Registration: Offering pre-registration and pre-printing visitor badges can help expedite the check-in process, making for a quicker, more organized entrance for guests.
• Safety Equipment: Have Automated External Defibrillators (AEDs), first aid kits, and staff trained in emergency response easily accessible. Seconds count during emergencies, and quick access to safety equipment is vital.

Food and Beverage Planning

Food can bring people together, but it’s essential to consider the safety and logistics around food service:

• Allergy Preparedness: Be aware of common allergies and ensure there are procedures in place to manage allergic reactions if they occur.
• Vendor Insurance: If using outside vendors, request a Certificate of Insurance naming the school district as an additional insured to protect the school from liability.
• Food Regulations: Some states prohibit homemade goods in schools. Check with your food service department to determine if food brought to campus must be store-bought and prepackaged.

Fire and Security Safety

Crowded events require enhanced fire and security precautions:

• Fire Prevention: Avoid overloading extension cords, keep walkways clear, and enforce strict limits on room occupancy. Open flames, such as candles, should be prohibited for everyone’s safety.
• Security Personnel: Designating security staff for both indoor and outdoor areas provide quicker response to emergencies and helps monitor the event environment. Additionally, ensure adequate lighting in parking areas for evening events, helping guests to safely arrive and depart from the school grounds.

For more insights on school safety, contact INSURICA today.